Automatic​​ Invoicing

Automatic​​ Invoicing

There​​ are​​ three​​ areas​​ to​​ configure​​ to​​ use​​ ‘Automatic​​ Invoicing’.

  • Customer​​ Master

  • Email​​ Server​​ Setup

  • N41​​ Server​​ job​​ Schedule

 

1.​​ Customer​​ Master​​ configuration​​ 

You​​ can​​ control​​ which​​ customer​​ would​​ get​​ invoice​​ email​​ in​​ N41​​ customer​​ master​​ window.​​ 

After​​ N41​​ is​​ updated,​​ you’ll​​ see​​ new​​ fields​​ at​​ the​​ bottom​​ of​​ customer​​ detail​​ window​​ as​​ below​​ screenshot.

You​​ can​​ enter​​ multiple​​ email​​ addresses​​ by​​ separating​​ email​​ addresses​​ with​​ comma​​ in​​ ‘Email​​ Addr.’​​ field.

 

Invoices​​ which​​ are​​ formatted​​ as​​ PDF​​ files​​ with​​ current​​ invoice​​ format​​ will​​ be​​ sent​​ by​​ e-mail​​ to​​ a​​ customer​​ when​​ following​​ conditions​​ are​​ met:

  • ‘Email​​ checkbox’​​ is​​ checked​​ and​​ proper​​ email​​ address​​ is​​ entered.

  • invoices​​ which​​ have​​ been​​ created​​ on​​ the​​ prior​​ day

 

*​​ Current​​ configuration​​ for​​ auto​​ invoicing:​​ Batch​​ job​​ will​​ be​​ running​​ at​​ 6:00​​ AM​​ everyday

*​​ The​​ email​​ subject​​ will​​ be​​ shown​​ as​​ “(customer​​ name),​​ invoice:​​ (Number)”,​​ and​​ the​​ body​​ will​​ be​​ shown​​ as​​ “See​​ the​​ attached​​ PDF​​ file”​​ 

 

2.​​ To​​ change​​ email​​ setup

If​​ you​​ want​​ to​​ change​​ email​​ setup​​ including​​ SMTP​​ server​​ sender​​ address​​ or​​ its​​ password​​ later,​​ you​​ can​​ change​​ related​​ N41​​ setting​​ by​​ yourself.

  • Go​​ to​​ N41>​​ System​​ >​​ Setup​​ >​​ Email​​ Setup

  • [automatic​​ invoicing]​​ is​​ using​​ “Customer​​ Invoice”​​ email​​ type.
    Change​​ entries​​ of​​ “Customer​​ Invoice”​​ type

 

FYI,​​ exact​​ type-name​​ of​​ “Customer​​ Invoice”​​ type​​ should​​ exists​​ for​​ this​​ feature​​ to​​ work.

 

3.​​ Enable/Disable​​ Automatic​​ Invoicing

You​​ can​​ enable/disable​​ [automatic​​ invoicing]​​ in​​ ‘N41​​ Server​​ Job​​ Schedule’​​ manager.

  • Go​​ to​​ N41​​ >​​ System​​ >​​ Setup​​ >​​ n41​​ Server​​ Job​​ Schedule

  • Toggle​​ [Disable]​​ checkbox​​ of​​ ‘PRINT​​ EMAIL​​ CUTOMER​​ INVOICE’​​ job​​ and​​ save

 

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